Hundreds
of foreigners residing here are starting up new businesses in Panama
every year.
Panama
offers many opportunities for business entrepreneurs. You can start
a bar, restaurant, retail shop, hotel, bed & breakfast, tour guides,
or provide tour-guide or professional services.
Maybe
you are thinking about opening a new business full time? Or, you are
retired and thinking of passing the time by engaging in a part-time
business.
Whichever
you do, Panamanian laws must be understood and complied with. That's
why the following information will be useful for every reader who
is thinking about starting a business in Panama.
LEGAL
BUSINESS STRUCTURE
Your first consideration is to decide what type of business
structure to use.
There
are 3 normal business entities here in Panama:
Sole Proprietor
where you and your spouse & family operate a business as sole
owners.
Partnership
where you team up with one or more persons in running the business.
Corporation
where you register with the government as a company issuing stocks,
having a Board of Directors and corporate officers.
While
a sole proprietorship can be an oral agreement between close family
members, the other two entities need the assistance of a Panamanian
lawyer. That's because legal documents need to be prepared forming
a Partnership or Corporation. If they are wrongly prepared, they will
be legally null and void causing a business legal nightmare for its
members.

Panama's growing economy is the result
of a sound legal system that protects private investment.
Let's examine
the different legal structures here in Panama:
Corporation
(Sociedad Anonima)
Corporations
are formed under the Law No. 32 of 1927 and the Commercial Code (Decree-Law
No. 5 of 1997, Article 5).
A Panamanian
corporation is formed by two persons (called Subscribers) or Nominees
(who act on behalf of absent foreigners) who execute legal documents
called the Articles of Incorporation. Those documents are filed with
the Panama Public Registry office. After the corporation is formed,
only one shareholder will be required.
Corporate
shares are issued which can be of various classes, can have par value
or not, may be officially registered, or can be discreet Bearer shares.
The corporation
must have a resident Registered Agent (Panamanian lawyer).
There
must be at least three Directors whose names must be in the Articles
of Incorporation. Any changes of Directors must also be filed with
the Public Registry. Unless the Articles are changed or the corporation
merges or dissolves there will be no other filing requirements.
Foreign
Corporation
If you already have a corporation in another country, it
can do business in Panama by filing the following documents at the
Public Registry Office:
- A notarized
Spanish translation of the Articles of Incorporation;
- Board
of Directors minutes authorizing the Panamanian registration;
- Copies
of the most recent financial statements;
- A certificate
from a Panamanian Consul confirming that the company is organized
according to the laws of its place of incorporation;
- Notification
of the transfer of capital to the Panamanian operation.
General
Partnership
General Partnerships are permitted in Panama. As with most
countries, the partners will have unlimited civil liability. That
means every partner can be sued even if only one of them commits an
error in the course of business.
Limited
Partnership
Limited Partnerships (called Sociedad de Responsibilidad)
are also permitted in Panama. They are governed by the Commercial
Code and Law No. 24 of 1966.
There may
be from 2 to 20 partners with no restrictions as to their nationalities
or domicile. Their Capital must be at least $2,000 up to $500,000.
The names of the partners must be registered with the Public Registry
Office including the amount of Capital each contributed. Each partner's
civil liability for the Partnership's debts is limited to the amount
subscribed to but unpaid. If the Partnership appoints an independent
administrator, his/her name must also be registered. No meetings are
required if the Partnership has 5 members or less. Otherwise, a meeting
must be held at least once a year. There are no requirements for annual
returns or filing of any accountings.
An alternative
to a Sole Proprietorship is to create an Individual Limited Proprietorship
(Empressa Individual de Responsibilidad Limitada). This is set up
in the same manner as a Limited Partnership except having only one
member. The individual transfers his/her assets to the business. Business
civil liability is limited to the amount of the committed assets.
Civil
Partnership
A Civil Partnership (Sociedad Civil) is allowed by the Commercial
Code and Law No. 24 of 1966. The liability of the partners is unlimited.
This type of partnership is often selected by professionals such as
lawyers and accountants.
Commandite
Company
The Commandite Company (Sociedad en Commandita) is a hybrid
partnership and corporation also governed by the Commercial Code and
Law No. 24 of 1966. At least one partner must have unlimited liability,
while the liability of the limited partners is limited to the amount
of capital subscribed. This type of legal structure is seldom used
in Panama.
GOVERNMENT
PERMITS & LICENSES
Once you have either formed a Panamanian Corporation, or
a Partnership, or are acting as a Sole Proprietor, you will need to
register your business with the government before opening for business.
The 6
steps provided below are the requirements for registering your business
with the national and local governments:
-
Income Tax Registry
This is called "Registro Fiscal" with the Panamanian
government.
The Panamanian government has a website explaining what is necessary
to register in Spanish. Go to the govt. website at: www.dgi.gob.pa
This is the government Revenue (Tax) Service where your company
receives its income tax id number called the Direccion General
de Ingresos.
You will need to keep records of income and expenses and file
an annual income tax (or corporate tax) return and pay any taxes
owed.
-
Commercial License
Another Panama government website will give you information regarding
getting a commercial license in Spanish at: www.mici.gob.pa
This Ministry is called the MINISTERIO de COMERCIO e INDUSTRIAS,
translated as the Ministry of Commerce & Industry.
This is otherwise known as your Business License. Every business
in Panama is required to have one.
-
Municipal
Taxes
After getting your Panamanian government licenses, you need to
register with your local municipality in order to pay your municipal
taxes.
-
Social
Security Number
Then you must go to the Registro Patronal de la Caja de Seguro
Social (CSS) to get a Social Security number for your business
and for yourself.
-
Sanitary
Permit
If your business
deals with food or beverages, you will need to get Permisos Sanitarios
with the Ministerio de Salud.
That translates as a Health Certificate from the Ministry of Health
for permission to operate a sanitary business.
Every employee (including owners & management) who prepare
or serve food or beverages (or are in the vicinity of food or
beverage preparation or service) must obtain two different Permits.
One requires a medical & dental examination at a public hospital.
The other is issued after attending a two day health & safety
course.
-
Fumigation
Certificate
Every
business which is open to the public must be fumigated. You will
need to hire a private fumigation company every four months to
fumigate against ants, roaches, and other bugs.
You must then present a receipt from the fumigation company and
obtain a Fumigation Certificate from your local municipality.
This must be publicly displayed at your business entrance.
Hiring
Emplyees
Now that you have obtained all of the required government
permits and licenses, you are now ready to hire employees.
For those
of you thinking of hiring your expat buddies, Panama limits a company's
work force to a maximum of 10% foreigners (non-Panamanian). Panamanian
laws require that 90% of a company's employees be Panamanian citizens,
or married to a Panamanian, or foreign persons residing here for at
least 10 years.
But,
there are exceptions:
-
Required
technical or specialized staff unavailable in Panama increases
your quota to 15% foreigners. You can also petition the Ministry
of Labor for a higher quota.
-
Companies
having less than 10 employees can employ 1 foreigner.
-
Companies
can employ foreign Managers and Supervisors when the company does
business abroad from Panama with prior approval by the Ministry
of Labor.
You must obtain a work permit from the Ministry of Labor for every
foreign worker.
Panama’s
Labor Laws
The Labor Code of 1971 deals with Labor Relations including
the rights and duties of employers and employees. "Subordination"
is the key concept of the law. Any relationship where one person is
subordinate to another falls within the law. It makes no difference
whether the relationship is or is not described as "employment".
There
are certain basic employee rights which must be followed:
- Written
Employment Contract
- Minimum
Wage
- Maximum
Hours
- Paid
Vacation Time
- Firing
Employees
Employee
Contracts
You must have your employees sign a written employment contract
called an Inscripcion Contratos con trabajadores.
You must
file two copies of the contract with the Ministerio de Trabajo y Desarrollo
Laboral.
Employers
can easily terminate the employee during the first two years. After
that, employees have greater protection under the law. The law lists
"just causes" for dismissal. Unlawful dismissals can result
in minimal compensation payments. Both parties can contract for "fixed
terms".
Minimum
wage levels vary according to the employee's seniority.
Vacations:
There are 11 public holidays per year. In addition, employees are
entitled to a 30 day vacation every year.
13th
Month: The law also requires a 30 day paid bonus every year
which is known as "the 13th month". This bonus is estimated
at one-salary day for every 11 days of work. The 13 month bonus is
paid in 3 equal installments: April 15th, August 15th, and December
15th every year.
Unions
Unions are allowed in Panama. Unions can collectively negotiate
on behalf of the employees. Strikes are lawful under defined circumstances
after a majority vote of the member employees. Conciliation is mandatory
before a strike can occur. However, only around 11% of the private
sector employees are unionized.
Leasing
Office or Business Premises
Panama's laws regarding leasing commercial space is similar
to most English speaking countries.
-
It
needs to be in Writing.
-
It
needs to properly describe the location of the pre-mises.
-
It
needs to address the amount and frequency of the lease payments,
length of the lease period, whether there is a Security and/or
Damage deposit, who pays for gas, water, electricity, and repairs.
It will also contain provisions for late rent payments, tenant
property damage, and renewal of the lease term.
-
It
must be signed by the property owners (or legally authorized representatives)
and the tenants.
-
All
signatures must be Notarized before a Notary Public.
There
are many more terms and conditions which should be included in a standard
commercial lease which is why you should consult with a Panamanian
attorney before signing one prepared by your landlord.
Business
Bank Account
Even if you are a sole proprietor, you should never co-mingle
your personal funds with business monies. That is why you'll need
to open a bank account for your business.
Partnerships
and Corporations definitely need to open separate Business or Corporate
Bank Accounts.
When you
open an account for a corporation, partnership, or a business most
banks require the following information and documentation:
-
Most banks require a personal interview, while some banks may
allow a telephone interview.
-
A
clear copy of the account's Signatory and each corporate Director's
Passport (must include the photo & personal information page,
and Panama entry stamp page).
-
A
clear copy of a second photo id (such as a driver's license or
national id card).
-
Two
bank references for each Director and account Signatory. These
references must entail the satisfactory conduct of the account
holder and that the banking relationship had been ongoing for
a minimum of 2 years. It would be helpful if the references also
confirm the person's residential address. Many Panamanian banks
require the references be specifically addressed to that bank's
branch. Some banks may accept only one bank reference letter (especially
if you have done all of your banking with only one bank).
-
Two
professional references for each Director and account Signatory.
These references may be written by one's accountant, lawyer, stock
broker, insurance broker, real estate broker, or employer. They
should be written on their company letterhead. These must include
the duration and nature of their business relationship with the
applicant. Only an Original letter will be accepted.
-
Proof
of Address: You must provide a copy of a utility bill (phone,
water, electricity, cable TV, or Internet service) which contains
your name and address.
-
A
"Company Profile" letter must be submitted which briefly
describes the type of business the account holder will engage
in. This will include the location of the business, the products
or services you are selling, the nature and expected volume of
business, the origin of the funds to be deposited, an estimate
of the monthly or annual amount of funds to be deposited, and
the reason for opening a bank account in Panama.
It will
help if your Panamanian lawyer accompanies you to the bank in order
to make sure the process goes smoothly.
Once all
of these documents have been received, they will be forwarded to the
bank's Compliance Officer who reviews the entire application to insure
no money laundering will occur.
This process
will go smoother and may have less required documents if you first
go to the Panamanian bank where you already have a personal account
as they already know you.
Taxes
Now that you are licensed, moved into your commercial space,
hired employees and have a bank account; you need to worry about taxes.
I have
prepared an entire Report on all of the major Taxes in Panama which
will appear in the next issue of The Visitor/El Visitante.
Conclusion
There are many legal documents, government applications,
contracts, and laws one must comply with in order to start a business
in Panama. That is why you should consult with a Panamanian lawyer
who is knowledgeable with Panama's Business, Labor, Tax, and Real
Estate laws before going into business.